Files Needed: (For Authors and Presenters)
(1) The final version of the papers (both MS word file and PDF like: 123.doc and 123. pdf)
(2) Registration form (.xls or.xlsx)
(3) Scanned payment proof (.jpg etc)
(4) Copyright agreement form (Titled as ICAMEM 2025 YOUR PAPER ID+ copyright, like: 123 copyright.pdf) Download the Copyright Your registration WILL NOT be confirmed until all Registration Files above is received in full.

Once you received the acceptance letter, the registration files were sent by eamil as well. Then you should prepare the files below and send them back to cfp@icamem.org before the due.

Conference Fee

Payment Method:
1. Pay by Bank Transfer 
* The link for Credit Card payment and the Bank Information can be found in the registration form.
2. Paypal

Notes:
Attendees wish to cancel their conference registration and seek a refund for personal reasons, the following policy regarding refunds will be applied:
1. Cancellation made 60 days prior of the conference date, 100% of the payment will be refunded (Bank/transaction fee charged by the third party will not applied).
2. If cancellation is initiated at least 30 days prior of the conference date, a refund equivalent to 50% of the payment made will be issued.
3. No refunds will be provided for cancellations made within 30 days of the conference start date.
4. All no shows will not be eligible for refunds. Requests for cancellation and refund must be submitted via email. It should be noted that the organizing committee cannot be held responsible for circumstances beyond our control, such as inclement weather, campus conditions, travel disruptions, visa issues, or health-related concerns.

VISA ANNOUNCEMENT:

ICAMEM is not authorized to assist with the VISA process beyond providing the Notification of Acceptance Letter and Invitation Letter (after registration) issued by the ICAMEM Committee Board.
Should your application be denied, ICAMEM cannot change the decision of the Ministry of Foreign Affairs of Hongkong, nor will ICAMEM engage in discussion or correspondence with the MOFA or the Embassy of HK on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.